REGULAR MEETING MINUTES

BOARD OF ALDERMEN OF THE CITY OF CUBA, MISSOURI

MONDAY – NOVEMBER 15, 2004 – 5:30 P.M. – CUBA CITY HALL COUNCIL ROOM

Mayor Koch called the meeting to order. Aldermen present: Ralph Bayless, Judy Schroeder, Faye Howard, and Kenny Killeen. Alderman absent: Mike Moreland and Brad Bouse. Attorney present: Kent Robinson. Public Works Director present: Bob Baldwin.

Motion by Bayless, seconded by Killeen, to table No. 10 on the agenda – Bill No. 1346, an ordinance to allow consideration of employment longevity when setting salaries for promoted employees. Vote: Four ayes. Moreland – absent. Bouse – absent.

Motion by Bayless, seconded by Howard, to approve the November 1, 2004 regular meeting minutes. Vote: Four ayes. Moreland – absent. Bouse – absent.

Motion by Bayless, seconded by Killeen, to pay the bills as presented. Vote: Four ayes. Moreland – absent. Bouse – absent.

Citizens participation: Ms. Sharon Pitts requested permission to collect money at the 4-way stop to raise money for Citizens Against Meth. Alderman Moreland arrived at 5:38 p.m. The money is to help children that have been removed from their home because of meth. Motion by Bayless, seconded by Moreland, to allow Ms. Pitts to collect money at the four-way. Vote: Five ayes. Bouse – absent.

Mr. Joe Leathers – 2003/2004 Audit Report: Mr. Joe Leathers presented the council with the 2003/2004 Audit report. A different format was required for the local government in which Comptroller Farace helped him put together. Mr. Leathers only concerns were the adjustments in the Utility Billing module. He suggests that an alderman sign the adjustments as was done in the past. He also suggests that a detail explanation of the adjustment is made at the time as well.

Ms. Sarah McCoin – Health Insurance. Ms. McCoin presented the council with a summary of what the council needs to be thinking about for 2005. Health Reimbursement Account (HRA) accounts need to be decided if they should be rolled over and if the city will add any more. If so, she suggests a minimum amount and keep the cap on the dental/vision. Flexible Spending Accounts (FSA) – Have employees re-enroll in this program by December 2004 (saves money on FICA for city). Ms. McCoin also mentioned that there will be some changes with providers for BCBS and the city can consider going with another policy if need be. Finally, Ms. McCoin mentioned that Long Term Disability Insurance may be a factor for the city to consider as she feels there are some employees that may quit if it were available as they have long-term problems.

Mr. Les Murdock – Emergency Preparedness Director.

· Sirens were not tested on Nov. 1, due to weather.

· All excess material was removed from the EOC garage with exception of 4 drums that belong to Fire Dept.

· Proposed the Emergency Preparedness Committee make recommendation to the council

CITY OF CUBA – BOARD OF ALDERMEN MINUTES – MONDAY, NOVEMBER 15, 2004 – PAGE 2

· Attended a Recovery from Disaster meeting

· Asked that the present siren policy be reviewed and either changed or left as is.

· How long should the Emergency meetings be??

· Week of November 17 is Winter Awareness

Finally Mr. Murdock asked about the Recycling grant and if the council would like to proceed with this as $16,000+ is awarded for materials and the city would be responsible for $20,000+ for labor, equipment and electric. Alderman Moreland believes that too much money is invested in the Recycling program with salaries (in excess of approx. $20,000/yr with benefits). Mr. Murdock mentioned that recycling is saving on other resources which is ultimately money. Mayor Koch called a Special Meeting on Monday, November 22, 2004 at 5:30 p.m. in City Hall to discuss the Recycling Center.

Park and Recreation Commission Recommendations. The following recommendations were made to the council:

1. Approve the Aquatic Manual with operating and safety guidelines to be used by pool employees.

2. Approve the following pool employee salary schedule:

• Manager – starting at $10/hr. with a $.25/hr. pay increase each returning year – 40 hr. work week – Wage cap $12/hr.
• Head Life Guard – starting at $8/hr. with $.25/hr. pay increase each returning year – 40 hr. work week – Wage cap at $10/hr.
• Lifeguard - starting wage $6/hr. with $.25 pay increase each returning year. – Wage cap $8/hr.

Motion by Howard, seconded by Schroeder, to approve the Park and Recreation Commission Recommendations as stated above. Vote: Five ayes. Bouse – absent.

Public Works Director Baldwin presented the council with transformer bids (10 total):

Delta Y $5890

Solomon $3910

Motion by Bayless, seconded by Killeen, to approve the Solomon bid for transformers in the amount of $3910. Vote: Five ayes. Bouse – absent.

Public Works Director Baldwin presented the council with a Three Phase Recloser for new substation:

Fletcher Reinholdt $16,525

Harry Cooper $15,700

Baldwin stated the Electric Supervisor recommends Fletcher Reinholdt as they will provide the engineering for it.

Motion by Bayless, seconded by Killeen, to approve the Fletcher Reinholdt bid in the amount of $16,525. Vote: Five ayes. Bouse – absent.

Public Works Director Baldwin stated the city was awarded a grant for a generator at Well No. 4 for backup on the water system should electricity be lost. The City received $13,000 and

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Baldwin has received over 20 quotes. Currently, Mr. Baldwin is looking at used generators and would like permission to purchase should he find one for $13,000. Motion by Schroeder, seconded by Moreland, to purchase a used generator for $13,000. Vote: Five ayes. Bouse - absent.

Motion by Killeen, seconded by Howard, to have the first reading of Bill No. 1349 by caption only. Vote: Five ayes. Bouse – absent. City Clerk Nash read Bill No. 1349 – An ordinance repealing Section 2-153 through Section 2-160 of the Cuba City Code setting salaries for city employees. Vote: Moreland –yes, Bayless –yes, Schroeder –yes, Howard –yes, Killeen –yes, and Bouse – absent. Mayor Koch asked to hold the second reading until the November 22, 2004 Special Council meeting.

Motion by Killeen, seconded by Schroeder, to have the first reading of Bill No. 1350 by caption only. Vote: Five ayes. Bouse – absent. City Clerk Nash read Bill No. 1350 – An ordinance rezoning a parcel of land within the limits of the City of Cuba, Missouri, from R-1 (residential single and two-family district) to C-2 (tourism services district). First reading roll call vote: Killeen – yes, Howard –yes, Schroeder – yes, Bayless –yes, Moreland –yes, and Bouse –absent. Mayor Koch asked to hold off on the second reading until the December 6, 2004 council meeting.

Motion by Howard, seconded by Schroeder, to establish the tornado siren policy as follows:

The tornado activation policy shall be if a tornado is spotted on the ground or a funnel cloud is spotted in CRAWFORD COUNTY and moving towards CUBA then the sirens will be activated for 5 minutes. The only exception is if a tornado or funnel cloud is spotted in ST. JAMES and moving towards CUBA then the sirens will be activated. There will not be an all clear sounded. Discussion: Alderman Moreland inquired if the Police Dept. was qualified. Alderman Howard stated the PD is equipped with weather updates from several sources. Emergency Director Les Murdock stated the PD may have trouble doing the sirens in a timely manner should another situation arise. Attorney Robinson suggested that the PD have the responsibility of backup. Vote: Moreland – nay, Bayless – nay, Schroeder –yes, Howard –yes, Killeen –yes, Bouse – absent. Motion passes, City Clerk Nash will get information to attorney for an ordinance.

Alderman Killeen announced that there will be a representative at City Hall on Wednesday, Nov. 17 at 1:00 p.m. to discuss personnel and compensation.

Mayor Koch stated that preliminary budgets should be out by the end of this year as Alderman Howard inquired on the financial committee findings.

Motion by Bayless, seconded by Schroeder, to adjourn. Vote: Five ayes. Bouse – absent.

Christine Nash, City Clerk